CMS/DMS

Simple, modern and efficient administration of documents

In many companies these day employees simply aren’t as productive as they should be. One of the reasons for this is the fragmented storage of documents at various computer locations. This entails in particular the sending of various documents by e-mail, the inability to collaborate online on certain documents and difficulties in figuring out which document version is the latest and where it is actually stored. A frequent problem is defining rights (reading, writing, deleting) with the individual documents for various users.

Cleverlance’s document managment solves all these problems and more. Our Document Management System makes the storage of documents uniform throughout your company. It also enables information concealed in documents to be easily shared among select people and teams. You can easily define the workflow or do full-text searches as with Google.

Why Cleverlance is the right choice for your documents management

• Cleverlance is a stable and major supplier with numerous experienced experts, not only in documents management, but also in other fields and sectors. This enables us to view the customer’s solution from multiple sides and from a strategic overview.
• We implement excellent open source solutions, which for the customer means a very simple licensing policy and low costs on implementing and operating the DMS.
• Our numerous qualified specialists provide us with the means to implement the DMS solution very quickly.

Some crucial advantages and benefits of the Cleverlance solution

• Time saving in working with documents and greater productivity due to sharing.
• Remote access from anywhere to all the company’s documents.
• Uniform place for storing and archiving documents throughout the organization or even throughout a holding.
• Fast searching in all documents.
• Workflow enables work and approval procedures to be enforced.
• Organization’s documents are more secure owing to the detailed definition of access authorisation.
  

More on the Cleverlance DMS system

The Cleverlance DMS (Document Management System) is a product designed for the administration and management of documents in electronic form and of hardcopy documents scanned into digital form.

The main reason for introducing the documents management system is an increase in work efficiency with documents and easier availability of information in documents. This can even be done via remote access.

Cleverlance’s DMS brings the following advantages:

• Reduction of risks related to loss or destruction of documents,
• support of image of reliable and trustworthy partner,
• fast search of relevant information in documents,
• remote approach to all information in documents,
• enforcement of approved workflow, support of ISO 9000 procedures,
• saves time at work.

Technical platform

Cleverlance’s DMS is a product based on the certified and proven DMS of the open-source Alfresco system. The main advantages of this technical platform consist of:

• A transparent price policy (no hidden licensing fees).
• Not bound to a supplier, supplier and technical support can be easily changed.
• Allows for growth along with organization’s growth regarding: 
  - performance:   easy scalability,
  - functions: easy extensibility and integration with other systems.
• Easily used by end user and administrator.

User interface of Cleverlance’s DMS

Dashboard

Appearance and position of dashlets can easily be changed. The DMS dashboard enables you to see everything you need to see on one clear, well-arranged page.